Simple Office Tools
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Everyday PDF tools

The PDF tools most teams need for everyday work.

Combine, organise, edit, annotate, prepare, redact and finish PDFs in one focused desktop app. Core PDF tools run locally, so your documents stay on your computer.

馃嚦馃嚳 Built in New Zealand for accountants, legal teams and small offices.

Simple Office Tools showing PDF review and markup tools
A simple workflow

Take a PDF from first page to final export.

Follow six focused steps to organise pages, add fields, prepare visual signature placeholders, review changes, finish the document and export it locally.

6-step workflow

See step-by-step demo Browse full video library
Step 1 路 Organise

Organise PDFs by document or by page.

Reorder pages or whole files in seconds.

  • Bring files together fast. Drag PDFs in and build everything in one workspace.
  • Fine-tune the final order. Move full documents first, then adjust individual pages before export.
Step 2 路 Forms

Create fillable forms from existing PDFs.

Turn static PDFs into fillable forms without rebuilding the document or using a larger PDF suite.

  • Add the fields you need. Place textboxes and checkboxes onto existing PDFs in minutes.
  • Keep the original layout. Build on top of the PDF you already have instead of recreating it elsewhere.
  • Export and send. Save the finished form locally, ready to share and fill in.
Step 3 路 Prepare

Add visual signature placeholders or your own signature.

Prepare a PDF with visual signature placeholders, or add your own typed, drawn or image signature. These local tools are separate from the optional Simply Sign digital-signing service.

  • Add visual placeholders. Mark where a signature should appear when preparing a PDF.
  • Add your own signature. Use a typed, drawn, or image signature.
  • Export locally. Save the prepared PDF to your device, ready to share.
Step 4 路 Review

Mark up and review PDFs before export.

When a document needs review or correction, markup tools help you clearly show the required changes before export.

  • Redact sensitive content. Permanently remove confidential information before export.
  • Review markup. Highlight text, strike it out, and add comments where clarification is needed.
  • Visual annotations. Use drawing tools, shapes, and stamps to highlight changes quickly.
PDF review and markup tools including highlights, comments, and redactions
Step 5 路 Finishing

Add the final details before sending or filing a PDF.

Once the structure is right, finishing tools help label and organise the document so the final PDF is clear and easy to reference.

  • Add images and watermarks. Include logos or draft markers where needed.
  • Add page numbering. Keep long documents clear and easy to reference.
  • Add Bates numbering. Use consistent numbering where traceability is required.
PDF finishing tools showing watermark and document labelling options
Step 6 路 Export

Export the finished PDF and move on to the next task.

The final step should be quick. Export the file, check it immediately, and send it to the next person.

  • Open exported PDFs immediately. Check the result without searching through folders.
  • Share the finished PDF. Send it to a client, teammate, or internal workflow.
  • Move from editing to handoff. Finish the document and pass it on.
PDF export workflow showing final file output and handoff
Optional digital signing add-on

Need documents signed online?

Simply Sign is a separate online workflow for sending final documents to recipients. Add recipients and signing fields, then send the envelope through our online signing provider. Pay only for the envelopes your team sends.

Explore Simply Sign
Offline by default

Core PDF tools stay on your computer.

The six core workflows above run locally on your desktop and do not upload your documents. The only exception is the optional Simply Sign workflow, which sends documents you choose through our online signing provider.

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